A new wave of EO Surveys were mailed to selected federal contractors and subcontractors in early December 2002. These surveys must be completed and returned by February 28, 2003. Please call us at 202-466-6161 if you have any questions or would like assistance in completing the EO Survey.
Answers to some frequently asked questions appear below.
What is the Equal Opportunity Survey?
The OFCCP created the Equal Opportunity Survey to gather certain employment information from Federal contractors and subcontractors. The Equal Opportunity Survey asks for information on a contractor's Affirmative Action Program as well as summary data on personnel activity and compensation.
Why is the Equal Opportunity Survey needed?
The EO Survey is intended to improve the selection of contractors for compliance evaluations, which the Department uses to determine compliance with nondiscrimination and EEO regulations. The EO Survey will allow OFCCP to obtain information that may be used to efficiently allocate resources and reduce contractor compliance burdens.
Where in OFCCP's regulations is the Equal Opportunity Survey authorized?
The regulations at 41 CFR § 60-2.18 authorize OFCCP to send out an EO Survey. In addition, 41 CFR § 60-1.12 requires a contractor to keep employment or other records. The EO Survey is a request for some of that information. You may obtain a copy of the regulations from the OFCCP's web site,.
What information is OFCCP requesting in the Equal Opportunity Survey?
We are requesting three categories of information:
May I file Equal Opportunity Survey data by Affirmative Action Program job group?
Yes, provided you file your Equal Opportunity Survey response electronically using the OFCCP's secure website. The online screen version is formatted to allow a contractor an option of securely reporting Equal Opportunity Survey data by EEO-1 category or by Affirmative Action Program (AAP) job group, provided all jobs in each job group are within the same EEO-1 category. If you choose to report by AAP job group, you must identify the EEO-1 category to which each job group belongs and you may not submit a job group that crosses EEO-1 category lines.
When did OFCCP send out the Equal Opportunity Survey for 2002?
Do all federal contractors and subcontractors have to submit an Equal Opportunity Survey?
No. Not all federal contractors and subcontractors will receive an EO Survey this year. However, federal contractors and subcontractors who receive the EO Survey must complete and return the Equal Opportunity Survey by February 28, 2003, if both of the following statements are true:
and any one of the following statements is true:
Note: Your facility may or may not be the same location where your company or corporation is performing work under a federal contract or subcontract, but your facility is still considered a federal contractor establishment.
If the recipient does not meet these criteria, it must still return the Equal Opportunity Survey form and indicate thereon that it is not a federal contractor or subcontractor required to maintain a written Affirmative Action Program.
How did OFCCP select contractors to receive the Equal Opportunity Survey?
What are OFCCP's plans for the Equal Opportunity Survey data?
The intent is to make the Equal Opportunity Survey a reliable predictor of discrimination problems that will enable OFCCP to be more effective and efficient when spending taxpayer dollars. OFCCP hired a reputable contractor to study and improve the Equal Opportunity Survey and the selection methodology.
What did OFCCP do with the 49,000 Equal Opportunity Surveys that went out in December 2000?
OFCCP reviewed the responses, along with prior studies OFCCP commissioned that recommended additional study, and decided to contract with a professional research firm to study the Equal Opportunity Survey as a method for identifying contractor establishments likely to have discrimination problems. The responses to the December 2000 Equal Opportunity Survey along with the responses to the December 2002 Equal Opportunity Survey will be used in the study to create a reliable model to find workplace discrimination.
Why did I receive an Equal Opportunity Survey?
Our records indicate that your company is a federal contractor or subcontractor. Most federal contractors are required to make and retain employment records, as well as engage in certain equal employment opportunity self-assessments. The EO Survey is a request for some of that information.
What will OFCCP do with my Equal Opportunity Survey data?
EO Survey data gathered from federal contractor and subcontractor establishments will provide OFCCP with information to improve decisions about the selection of contractors for compliance evaluations.
How long do I have to complete the Equal Opportunity Survey?
May I file my Equal Opportunity Survey electronically?
Yes, provided you file your Equal Opportunity Survey response using OFCCP's secure website. The online screen version is formatted to allow a contractor an option of securely reporting Equal Opportunity Survey data by EEO-1 category or by Affirmative Action Program (AAP) job group, provided that all jobs in each job group are within the same EEO-1 category. If you choose to report by AAP job group, you must identify the EEO-1 category to which each job group belongs and you may not submit a job group that crosses EEO-1 category lines. Instructions regarding electronic Equal Opportunity Survey submission and reporting of data are available at the EO Survey website.
How will confidentiality be maintained?
The Department is very sensitive to the confidential nature of the requested data. It is the policy and practice of the Department of Labor, consistent with the Freedom of Information Act (FOIA), to vigorously protect the confidentially of all data that it obtains through its compliance evaluation process. Moreover, Department will treat information contained in the Equal Opportunity Survey as confidential to the maximum extent the information is exempt from public disclosure under the FOIA, 5 U.S.C. 552.
For more information on completing the EO Surveys or if you would like Charles R. Mann Associates to assist in completing your EO Survey call Willie Martin at our EO Survey Help Desk Toll Free at 1-855-268-8087.